GENERAL DESCRIPTION OF DUTIES:
This role is focussed on co-ordinating and executing events end to end pan-India for USISPF. The organization offers a fast-paced and positive work environment and an opportunity to deliver high-level corporate programming. Good communications, execution skills, multi-tasking, vendor management, and attention to detail are key attributes needed for this role.
This position reports to the Head- Member Services and Managing Director, India at the US-India Strategic Partnership Forum
Primary Location: 12, Hailey Road, New Delhi, 110001
The detailed description of duties is provided below:
1. Event Co-ordination: To work with colleagues in every sector in USISPF to support on coordination and logistics for events.
2. Vendor & Budget Management: Co-ordinate with different vendors (hotels/caterers/photographer/event management company/ media agency among others) for seamless organization of event. Prepare budget for an event and post-event final spend.
3. Design: Work on design aspects of event from invite to event venue.
4. Invite/ Curation/ Participation Management: The candidate will work with the sectoral team to curate an event list, send out invitations and collect confirmations/ maintain an attendee list for the program.
5. Logistics Arrangements: handling pre-event and post event logistics (name tent printing, hotel set-up, registration set-up, collecting photographs, post event coordination with communications team)
6. Calendar Management: The candidate will be responsible for maintaining and updating a calendar of events (past and upcoming) on a weekly basis. Close coordination is needed with US team.
Experience:
1. Bachelor’s Degree required
2. Experience of 3-5 years of working as an Events Manager/Programs Co-Ordinator
3. Proficiency in MS office with expertise in Microsoft Word, PowerPoint and Excel. Design experience is a plus.
4. Detail oriented and comfortable working in a fast paced environment
5. Good budget management skills.
6. Good communication and writing skills.
Interested and qualified candidates can apply by emailing their CV’s to Ms. Shruti Nagpal at [email protected]